COVID-19 Procedures for Rentals

In order to maintain the health and safety of staff and children during the coronavirus pandemic, the following practices have been put in place. These practices work in conjunction with the policies and procedures of Sauk Rapids-Rice Facility Use Agreements.These practices were created under the guidance of the Centers for Disease Control (CDC) and Minnesota Department of Health (MDH).

Facility Rental and Instructor Requirements:

All facility rental permit holders and instructors are required to submit plans to the Sauk Rapids-Rice Community Education Office at least seven days prior to their activity on how to proceed safely with their rental/program/class. All participants are expected to follow renter/instructor guidelines as well as those of Sauk Rapids-Rice Schools. Cancellation of programs and closure of buildings may occur when deemed necessary based upon recommendation from MDE and MDH. Sauk Rapids-Rice reserves the right to cancel user reservations if the expectations are not met.  

Program plans must include:

● Specific ways you will ensure all guidelines are followed for your specific program.

● Program dates, times, and locations including specific group times.

Screening Requirements:

Sauk Rapids-Rice requires that all staff and visitors to school facilities complete a self assessment before leaving home. Staff and visitors must remain home if they are ill. Parents/Guardians need to be on the alert for signs of illness in their children and keep them home when they are sick.

● Temperature checks will not be required for each group upon entering the building. It will be part of the self-assessment/pre-screening done before attending. 

● Staff/Visitors must be healthy and symptom-free for the last 10 days and have a temperature under 100 degrees Fahrenheit.

● Symptoms of COVID-19 may include fever, cough, shortness of breath, chills, headache, muscle pain, sore throat, loss of taste or smell, congestion or runny nose, nausea, vomiting and diarrhea.

● Staff/Visitors who have been in close contact with someone who was diagnosed or suspected to have COVID-19 within the last 14 days cannot attend events on school facilities.

● Staff and visitors who appear ill will be asked to leave school facilities.

● Be aware that we reserve the right to conduct additional screenings at our discretion.

Hand-washing Etiquette:

Basic infection prevention measures are being implemented at our facilities.

All staff and visitors to the facility will be required to sanitize their hands prior to or immediately upon entering the facility by one of the following methods:

●  Use the nearest restroom to wash hands immediately after entering.

● Use hand sanitizer when available upon entry or bring their own alcohol-based hand sanitizer (60% or greater) to use while in the building.

All staff/visitors are instructed to wash their hands for at least 20 seconds with soap and water or use an alcohol-based hand sanitizer  frequently while on site.

Respiratory Etiquette:

Face Coverings

  • According to the Governor's Executive Order 20-81, all students, staff, and other people present in school buildings and district offices or riding on school transportation vehicles are required to wear a face covering. Face coverings are meant to protect other people in case the wearer does not know they are infected.

  • The face-covering should cover the nose and mouth completely, should not be overly tight or restrictive, and should feel comfortable to wear (How to Wear Cloth Face Covering). A face covering is not meant to substitute for social distancing, but is especially important in situations when maintaining a distance of six (6) feet is not possible.  Face coverings should not be placed on anyone under age two (2), anyone who has trouble breathing or is unconscious, anyone who is incapacitated or otherwise unable to remove the face covering without assistance, or anyone who cannot tolerate a face-covering due to a developmental, medical, or behavioral health condition.


Types of allowable face coverings include:

● Paper or disposable mask

● Cloth face mask 

● Scarf

● Bandanna

● Religious face covering

● Neck Gaiter

As stated in 2020-2021 Planning Guide for Schools published by the Minnesota Department of Health (8/12/2020), the following information was provided regarding face coverings

A face shield (a clear plastic barrier that covers the face) allows visibility of facial expressions and lip movements for speech perception and may be used in addition to a face covering in the following situations:

● Among students in Kindergarten through grade 8, when wearing a face covering is problematic.

● By teachers  (all grades), when wearing a face covering may impede the educational process.

● For staff, students, or visitors who cannot tolerate a face covering due to a developmental, medical, or behavioral health condition

● For staff providing direct support student services, when a face covering impedes the service being provided


For optimal protection, the face shield should extend below the chin anteriorly, to the ears laterally, and there should be no exposed gap between the forehead and the shield’s headpiece.


● Exceptions to wearing a face covering are made only for those with documented medical exemptions that have been reviewed and approved by district administration.


Staff, students, and other people present in the school building or in district offices may temporarily remove their face covering or face shield while maintaining a distance of six (6) feet in the following situations: 


    • Activities held outdoors.

    • Pre-kindergarten students age five (5) years and younger participating in programming in a school building or district office. Pre-kindergarten programs are subject to the Executive Order requirements and related guidance applicable in child care settings; see Masking Requirements for Child Care ( 

    • Face coverings may be temporarily removed to eat or drink, but care should be taken to maintain as much space as possible between people, recognizing it is not always feasible to maintain a distance of six (6) feet from others.

    • During indoor practices or performances involving singing, acting, public speaking, or playing musical instruments where a face covering cannot be used while playing the instrument. Performers should maintain a physical distance of six (6) feet or greater to the extent possible. Face coverings should be replaced as soon as the activity is completed.

    • People who are entering the school building during the day may be required by school staff to briefly remove their face covering for the purposes of checking identification.

    • Staff working alone in their offices, classrooms, vehicles, or other job locations who do not have any person-to-person interaction.

    • Staff working in communal spaces (e.g., at desks or in cubicles) that have barriers such as plexiglass or cubicle walls between employees that are above face level.

    • When communicating with a person who is deaf or hard of hearing or has a disability, medical condition, or mental health condition that makes communication with a face-covering difficult, provided that social distancing is maintained to the extent possible.


Social Distancing:

Strategies to maintain social distancing are being implemented in school facilities in the

following ways:

● Building and ground use is only permitted through approval and coordination with Community Education.

● The total number of groups using the building will be limited depending on the facilities requested and the group size.

● Group sizes will be limited to the maximum number of people that a room can accommodate while maintaining 6 feet of distance between people without exceeding the maximum gathering size designated by state or local

governments. Group sizes include staff, coaches, participants, and volunteers.

● Groups/organizations must provide their expected maximum attendance at the time they submit a facility use request.

● Activity start and end times will be staggered to minimize the number of people entering the building at the same time and to allow time for cleaning between users as needed. Groups may be assigned staggered entry times to reduce the number of participants arriving at the same time.

● Users will be notified which door to enter and exit through. Different doors may be used for entering and exiting the facility.

● Signage is posted throughout the facility to remind people to maintain social distance of 6 feet whenever possible. Prominent areas where signs may be posted are building entrances, restrooms, classrooms, gymnasiums, and other areas where people generally gather.

● Participants may not use locker rooms except for restroom use. All participants are expected to arrive and leave in the clothes needed for that activity. 

● Participants should keep all personal items separate from others.


Facility group size limitations are guided by the Minnesota Department of Health. Space limitations include:

● Basketball/Volleyball Courts: one pod of 25

● PAC/CAC Stage: One pod of 25, Auditorium seating 25% capacity

● Commons: 25% capacity

● Community Room: One pod of 30

● Classrooms: One pod of 15


Cleaning and Disinfection

Regular cleaning practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, and areas in the work environment. High-touch areas will be cleaned and disinfected regularly. Time will be scheduled in between groups utilizing the same space. There will be a $5.00 cleaning supply fee per space rented. Outdoor recreation facilities including bleachers, dugouts and benches are not being disinfected by district staff. This would be the responsibility of the facility user. 

● Facility users are required to provide their own hand sanitizing supplies for before and after practice for participants.

● Facility users are required to provide their own first aid kits.

● Facility users may not use areas that are not listed on their rental permit without prior authorization.

● Use of water fountains is discouraged. Participants in activities should bring their own filled water bottles labeled clearly with their names.

● Rooms, door handles, and other high-touch areas will be cleaned and disinfected between users.

Personal Equipment

Facility users may bring in personal equipment for their own use provided they get approval from the Community Education office prior to their event. Sauk Rapids-Rice reserves the right to refuse the use of personal equipment if we deem it to be a safety or health hazard. Users are expected to disinfect all equipment before bringing it into the facility. Please bring all First Aid items needed for practice/event as the high school Training Room will be locked.

Illness Tracking

Organization/group leaders are required to keep rosters for participants and spectators. This includes attendance (full name, e-mail, and phone number) and keep attendance records for all activities should the information be needed by the Minnesota Department of Health for tracking purposes. No walk-in attendees will be allowed in the buildings for events. 

Returning to Facilities After Illness

Individuals experiencing symptoms of COVID-19 or with a lab-confirmed case of COVID-19 must not return to Sauk Rapids-Rice facilities until these three (3) things have occurred:

1. Fever free for at least 72 hours without the use of fever reducing medication.

2. Other symptoms have improved.

3. At least 10 days have passed since symptoms first appeared.

Individuals who have been in close contact with a person with a lab-confirmed case of COVID-19 or a person experiencing COVID-10 symptoms should stay home for 14 days and monitor symptoms.

Help Keep Our Community Healthy

● Shared/communal food and/or drink is not permitted on school property (buildings and grounds).

● Concessions can be offered upon approval of COVID-19 Preparedness plan. 

● Users are encouraged to share safety concerns with district staff.

● Non-compliant groups will be asked to leave the premises and may be prohibited from reserving district facilities in the future.

● Organizations/groups requesting use of district facilities must provide Sauk Rapids-Rice with their COVID-19 preparedness plan prior to facility use.

Communications and Training

This plan will be updated as necessary.

Communication and training will be ongoing.

Facilities coordinator will update spectator guidelines with rental groups as guidelines change.

This plan is available to the public on the Sauk Rapids-Rice website and relevant information will be communicated to program participants upon program registration or facility rental. (last updated 12/17/20)


COVID-19 Preparedness Plan 


Organization/Activity Name: _____________________________________________


Please state specific procedures you will follow to ensure compliance to protocols in the

following areas:


Social Distancing/Entry and Exit Plan


Group Size/Limit



Health Screenings





Hand Sanitizer or

Hand Washing


Program Dates,

Times & Locations


If serving food, please give detail of plan